POS & Inventory System in Nairobi: what you get
A good point-of-sale system shows you what sold, what is left on the shelf and how much cash and M-Pesa came in, without waiting for month-end. For retailers, pharmacies, hardware shops, restaurants and wholesalers in Kenya, that visibility is the difference between guessing and knowing where money is leaking.
Gilvon Software Solutions builds POS systems that match how Kenyan businesses actually trade: M-Pesa and cash side by side, credit customers, different price tiers, supplier purchases and stock transfers between branches. The system runs in the browser so it works on a computer, tablet or phone and does not tie you to a single machine.
You get a tailor-made system rather than paying monthly fees for features you do not use, and you can extend it as the business grows.
- Starting priceKES 45,000
- Typical rangeKES 45,000 to 150,000
- Typical delivery1 Month+
- Payment50% deposit, all payment methods
- Support30 days free
Who needs a pos & inventory system?
- Retail shops, supermarkets, mini-marts and wholesalers
- Pharmacies and hardware stores tracking many stock items
- Restaurants, cafes and bars that need fast order entry
- Businesses with several branches who want one view of all sales
- Owners who want to see stock and sales from their phone
What is included
Sales dashboard
Live view of daily sales, best-selling products, payment types and staff performance.
Stock management
Track purchases, stock levels and low-stock alerts, with adjustments and an audit trail.
Receipt printing
Thermal receipt support and printable or shareable digital receipts.
M-Pesa integration
Accept M-Pesa at the till with automatic confirmation so cashiers are not scrolling through SMS messages.
Multi-branch support
Manage several outlets from one account with branch-level stock and reports.
Daily and monthly reports
Sales, profit, stock value, expenses and tax-ready summaries you can export.
User roles
Cashiers see only what they need; managers and owners see reports and settings.
How it works
- 1
Understand how you sell
We learn your products, pricing, payment types and reporting needs on a free WhatsApp consultation.
- 2
Set up products and users
We design the system around your catalogue and can import your existing product list from Excel.
- 3
Build and train
50% deposit (M-Pesa, bank transfer or card) starts the build. Before launch we train your cashiers and managers.
- 4
Review and launch
You test everything on a private link and send changes over WhatsApp. When you are happy you pay the balance and we go live.
- 5
30 days of free support
After launch we fix any bug and answer questions for 30 days at no cost, then offer an optional monthly care plan.
POS & Inventory System pricing in Kenya
POS & Inventory System at Gilvon Software Solutions starts from KES 45,000 and typically runs up to KES 150,000. You get a fixed written quote after a free consultation on WhatsApp, with no hidden fees. We take a 50% deposit to start (M-Pesa, bank transfer or card) and the balance before launch.
What moves the price within that range:
- Number of branches and users
- Hardware needs such as barcode scanners and receipt printers
- Extra modules such as purchasing, expenses, loyalty or accounting export
- Migration of existing product and customer data
Frequently asked questions
How much does a POS system cost in Kenya?
Our POS systems start from KES 45,000 and can reach KES 150,000 for multi-branch setups with extra modules. You pay once for a system built for you rather than a monthly subscription for generic software.
Does it work with M-Pesa?
Yes. Payments can be confirmed automatically through the Safaricom Daraja API, and cash and M-Pesa sales are reported separately.
Does it work without internet?
Our POS runs on the web, so a connection is needed. We can discuss offline-capable options for locations with unreliable internet.
Can I use my existing printer and scanner?
Most standard thermal receipt printers and USB barcode scanners work. Tell us the models on WhatsApp and we will confirm.
Can I see sales from my phone?
Yes. The dashboard is mobile friendly so owners can check sales and stock from anywhere.